LedgerMatch
Bank Reconciliation Software for Veterinary Clinics
Veterinary clinics collect payment at the time of service — card swipes, cash, and pet insurance reimbursements — alongside regular supply orders from Henry Schein, MWI, or Patterson Veterinary. Pet insurance reimbursements arrive from Trupanion, ASPCA, or Healthy Paws on their own schedule and net their claims processing. LedgerMatch matches every client payment and supply purchase against your QuickBooks or Avimark ledger in under 10 minutes.
Common reconciliation challenges for veterinary clinics
- Daily POS deposit batches must match the day's gross sales in the practice management software — any difference indicates a split or missed payment
- Pet insurance reimbursements arrive days after the claim is filed and net of deductibles — the amount never matches what was collected at the time of service
- Supply vendor invoices from Henry Schein and MWI post with generic ACH descriptions that don't match the vendor name in QuickBooks
How LedgerMatch helps
- Daily batch deposit matching reconciles POS settlement totals against the day's gross sales in Avimark or IDEXX
- Tolerance matching handles pet insurance net reimbursements — flag the deductible difference for annotation
- 97% auto-match rate on routine supply and operating expenses
Industry note
Veterinary clinics that sell controlled substances must reconcile DEA-scheduled drug purchases to their DEA 222 order forms — LedgerMatch's clean expense reconciliation gives vet bookkeepers a verified supply payment record that supports DEA compliance documentation.
Common banking and accounting tools
- Wells Fargo
- Chase
- Bank of America
- US Bank
- Truist
- QuickBooks Online
- Avimark
- IDEXX Cornerstone
- ezyVet
Explore related resources
Install LedgerMatch
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