LedgerMatch
Bank Reconciliation Software for Trucking & Logistics Companies
Trucking companies combine high transaction volumes with complex payment timing — freight brokers pay loads 30–60 days after delivery, fuel card charges post daily across multiple vehicles, and owner-operator settlements mix wages and expense reimbursements. LedgerMatch matches every load payment, fuel card charge, and driver settlement against your QuickBooks or Xero ledger in under 10 minutes — giving trucking company bookkeepers a clean reconciliation every month.
Common reconciliation challenges for trucking companies
- Freight broker load payments arrive 30–60 days after delivery — the deposit date is far from when the load was entered in QuickBooks
- Fuel card charges from Comdata or EFS post daily with truncated merchant descriptions that are hard to match to the correct truck in the ledger
- Owner-operator settlements combine wages and expense reimbursements in a single payment that must be split in QuickBooks
How LedgerMatch helps
- Exception queue lets you flag and annotate late-arriving load payments with load number and broker name — creating a clear aging trail
- Fuzzy description matching handles truncated fuel card merchant descriptions and matches them to the correct expense account in QuickBooks
- 97% auto-match rate on routine fuel and operating expenses — bookkeepers spend their time on the exception list, not the routine matching
Industry note
Trucking companies using IFTA fuel tax reporting need accurate per-state mileage and fuel purchase records. LedgerMatch's clean bank reconciliation gives trucking bookkeepers a verified fuel expense record that feeds directly into IFTA quarterly filings.
Common banking and accounting tools
- Wells Fargo
- Chase
- Bank of America
- Regions Bank
- Comdata Bank
- QuickBooks Online
- Tailwind TMS
- Aljex
- McLeod Software
Explore related resources
Install LedgerMatch
Choose the browser or spreadsheet workflow that fits your team.