LedgerMatch
Bank Reconciliation Software for Restaurants & Food Service
Restaurants generate more bank transactions per dollar of revenue than almost any other business — daily POS settlements, weekly payroll runs, vendor COD payments, and credit card chargebacks all hit the same bank account within days of each other. A busy restaurant doing $50,000 a month can have 300+ bank transactions that need to match a QuickBooks ledger entry. LedgerMatch is a bank reconciliation tool built for restaurant bookkeepers that matches every POS deposit, vendor payment, and payroll entry against your ledger in under 10 minutes — automatically, without a single VLOOKUP.
Common reconciliation challenges for restaurants
- Daily Square, Toast, or Clover POS settlements create dozens of small deposits that are hard to match manually against ledger entries
- Food and beverage vendor payments — Sysco, US Foods, local distributors — often post with different descriptions than the invoice in QuickBooks
- Credit card processing fees, chargebacks, and tip pooling adjustments create unexplained differences that take hours to trace
How LedgerMatch helps
- Fuzzy description matching catches POS settlement entries even when the deposit description doesn't exactly match the ledger entry
- ±1-day date tolerance handles the common next-day settlement lag for card deposits — no more false exceptions on Friday settlements
- 97% auto-match rate leaves only a small exception list for manual review — restaurant bookkeepers close month-end in hours, not days
Industry note
Restaurants must reconcile sales tax collected on food and beverage sales to the state sales tax liability account monthly. LedgerMatch's exception queue flags any deposit that doesn't match a ledger entry — including sales tax clearing entries — so nothing falls through at month-end.
Common banking and accounting tools
- Chase
- Bank of America
- Wells Fargo
- Square Banking
- US Bank
- QuickBooks Online
- Xero
- Restaurant365
- MarketMan
Explore related resources
Install LedgerMatch
Choose the browser or spreadsheet workflow that fits your team.