LedgerMatch
Bank Reconciliation Software for Property Management Companies
Property management companies operate with multiple bank accounts — a trust account holding tenant security deposits, an operating account for management fees and expenses, and often a separate account for each property owner. Each account needs its own monthly bank reconciliation. LedgerMatch helps property management bookkeepers reconcile all of them — matching rent deposits, security deposit movements, owner disbursements, and maintenance vendor payments against QuickBooks or AppFolio ledger exports in under 10 minutes per account.
Common reconciliation challenges for property management companies
- Rent payments arrive via ACH, Zelle, check, and online portal on different days throughout the month — matching each to the correct unit in QuickBooks is time-consuming
- Owner disbursements, management fees, and maintenance invoices all draw from the trust account — interaccount transfers create reconciliation complexity
- Security deposit accounts must reconcile to a per-tenant ledger for state escrow compliance — a single discrepancy can trigger regulatory issues
How LedgerMatch helps
- Upload one bank CSV and ledger CSV per account — LedgerMatch reconciles each account independently for clean trust vs operating separation
- Fuzzy matching catches tenant ACH payments even when the bank description is the tenant's name, not the unit number
- Exception queue flags any security deposit movement that doesn't match a ledger entry — critical for state escrow compliance
Industry note
Most states require property management companies to perform monthly three-way trust account reconciliation — bank statement, tenant security deposit ledger, and owner escrow ledger must all balance. LedgerMatch handles the bank-to-ledger portion of that reconciliation.
Common banking and accounting tools
- Wells Fargo
- Chase
- Bank of America
- Truist
- Regions Bank
- QuickBooks Online
- AppFolio
- Buildium
- Propertyware
- Yardi
Explore related resources
- Reconciliation for property management companies in New York
- Reconciliation for property management companies in Los Angeles
- Reconciliation for property management companies in Chicago
- Reconciliation for property management companies in Houston
- Reconciliation for property management companies in Phoenix
- Reconciliation for property management companies in Philadelphia
Install LedgerMatch
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