LedgerMatch
Bank Reconciliation Software for Hotels & Hospitality
Hotels and hospitality businesses receive revenue from a complex mix of channels — direct bookings via credit card, OTA (Online Travel Agency) net deposits from Booking.com, Expedia, and Airbnb, and group billing via invoice. Each channel deposits on a different schedule and in a net amount after OTA commissions or card fees. LedgerMatch matches every OTA payout, direct booking deposit, and operating expense against your QuickBooks in under 10 minutes.
Common reconciliation challenges for hotels and hospitality businesses
- OTA deposits from Booking.com and Expedia net their commission — the deposit is never the same as the room revenue in the property management system
- Credit card batch settlements post the day after checkout — creating date-mismatch exceptions with the checkout date in the PMS
- Group billing invoices are paid weeks after the group's stay — creating large deposits that need to match historical invoices
How LedgerMatch helps
- Tolerance matching handles OTA net deposits — flag the commission difference and annotate with the booking reference number
- ±1-day date matching handles next-day credit card settlement timing differences
- Exception queue lets you manually match group invoice payments with notes on the group booking reference
Industry note
Hotels must reconcile occupancy tax collected to the city and state monthly — LedgerMatch's clean transaction export gives hotel bookkeepers a verified record of gross room revenue that feeds directly into occupancy tax calculations.
Common banking and accounting tools
- Wells Fargo
- Bank of America
- Chase
- Truist
- Regions Bank
- QuickBooks Online
- M3 Accounting
- Hotel Effectiveness
- Xero
Explore related resources
- Reconciliation for hotels and hospitality businesses in New York
- Reconciliation for hotels and hospitality businesses in Los Angeles
- Reconciliation for hotels and hospitality businesses in Chicago
- Reconciliation for hotels and hospitality businesses in Houston
- Reconciliation for hotels and hospitality businesses in Phoenix
- Reconciliation for hotels and hospitality businesses in Philadelphia
Install LedgerMatch
Choose the browser or spreadsheet workflow that fits your team.